PDFpenPro logo PDFpenPro logo

Help: Numbering Pages

Inserting Page Numbers

You can insert page numbers into an existing PDF document using a variety of positioning and formatting options. A preview of the page will appear to illustrate the location of the inserted page numbers according to the currently selected options.

Insert Page Numbers

  1. Choose Edit > Insert Page Numbers…
  2. The Insert Page Numbers sheet will appear, with the following positioning and formatting options to choose from:
    • Position: specifies the position of the inserted page numbers. Choose Header or Footer.
    • Alignment: specifies the alignment of the inserted page numbers. Choose Left, Center, Right, Inside or Outside.
    • Format: specifies the format of the inserted page numbers. Choose Numeral, Alphabetical, Roman or Bates. (See below for more information regarding Bates Numbering.)
    • Starting Page: specifies the starting page number that will be inserted on the PDF document.
    • Include numbers on first page: specifies whether to insert the page number on the document's first page.
  3. Click Insert.

PDFpenPro will automatically insert a page number in sequence on every page of the PDF document, using the specified options.

Bates Numbering

For easier identification and faster searching in large sets of files, you can specify Bates numbering as one of the available Format options.

 

Bates Numbering

 

  1. Choose Edit > Insert Page Numbers…
  2. Choose Bates Numbering in the Format option. The sheet will expand to display the following additional options:
    • Prefix: specifies the optional Bates numbering prefix.
    • Digits: specifies the number of digits to use in the Bates numbering sequence. Valid values range from 3 to 8.
  3. Choose other options, as described in the above section.
  4. Click Insert.

PDFpenPro will automatically insert a page number in Bates numbering sequence on every page of the PDF document, using the specified options.

Advanced Options

For even more fine-grained control over page numbering, you can access the Advanced Options section.

 

Bates Numbering

 

  1. Click the disclosure triangle next to the Advanced Options label.
  2. The Advanced Options section will appear, with the following additional options:
    • Template: a string that will be used as the template for the page number that will be inserted on each and every page.
      You can use the special &[Page] and &[Pages] tokens as standins for the current page number and total number of pages, respectively.
    • Insert from page: and To page: specifies an optional custom page range on which the page numbers will be inserted.
    • Click Insert.

PDFpenPro will automatically insert a page number in sequence in the specified custom page range of the PDF document, using the specified options and template format.

Formatting

Set the font and formatting of the page numbers in Preferences > Editing > Page numbers font.

Insert Line Numbers

Add line numbers in a document, similar to those in a legal document.

  1. Choose Edit > Insert Line Numbers to apply line numbers to the current page. Line numbers will appear on the left side of the page on every line with text.

For multiple pages, shift-click and select multiple thumbnails in the sidebar before using the Insert Line Numbers command. Cmd+A will select all the thumbnails.

Set the font in editing Preferences > Page numbers font:.


© 2003-2017 SmileOnMyMac, LLC dba Smile. All rights reserved.
PDFpen and PDFpenPro are registered trademarks of Smile. The Smile logo is a trademark of Smile.